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NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM

Started by Mike Whitaker, February 21, 2022, 07:32:44 pm

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Mike Whitaker

There will be an Emergency General meeting of Peterborough Wargames Club at 8:10pm next Monday 28th Feb.

Draft agenda:

1) to discuss and decide on the plans for and future of Hereward Wargames Show for 2022 and beyond
2) to revise the club's COVID guidelines in light of the latest government advice.
Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada
28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Mike Whitaker

February 22, 2022, 10:54:58 am #1 Last Edit: February 22, 2022, 11:12:01 am by Mike Whitaker
Hereward:

The questions we're looking to address, in the light of the discussion at the AGM:

1) should we continue with the show at all going forward?

2) if so, should this year's be live or online?

We do need to make a decision on 2 ASAP as the Cresset are holding a space for us which they would like confirmation on.
Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada
28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Mike Whitaker

February 22, 2022, 11:01:46 am #2 Last Edit: February 22, 2022, 11:10:29 am by Mike Whitaker
My personal opinions

on 1):

IF we have enough people willing to assist in the running of the show, both beforehand and on the day, then yes, I would very much like us to continue: we have a good reputation among traders and punters, and it's always been an enjoyable show in the past. We have a number of traders who believe in the show enough to leave their money with us during the pandemic in the belief it was a worthwhile investment in a show that would return. I am certainly willing to put the work in if enough others are - and indeed, the more that are willing (new members included!) the less work it is for everyone.

I am aware we have run close to the margins in the past, but after the 2019 show we did work out where the shortfalls are and produced a better budget.

on 2):

I propose live - we are seeing a return to face-to-face shows, and if things haven't reverted to lockdown in the next six months we should be in a better position than we are now.
Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada
28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Mike Whitaker

Covid guidelines - see https://www.peterborough-wargames-club.org.uk/club-rules/

We're awaiting a response from the venue as any changes that they may be going to make to their policy, which will of course override anything we may decide. In the absence of anything more tightly binding than that, I propose the following amendments:

3.6.2 - requirement to pre-book. I don't think this is really necessary anymore, though I'm open to counter-arguments. It is useful for those people who arrive early and help set up the room, though. Thoughts?

3.6.3 - reword perhaps? "If you have, or believe you have been in contact with someone who has, COVID, we would request that you do not attend." (self-isolation no longer a legal thing).


Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada
28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Andy Miller

My two pence worth:
1) Yes it is a good show and well respected. The bulk of my feelings are positive, but with two reservations, both  touched on by Mike. First, it does lay us open to some financial risk. The second is that it usually falls to a few people to organise it, the preplanning and booking is not insignificant. On the day more people do help out, but in doing so and putting on games it often means that club members are busy and not getting the benefit of all the hard work. Put simply could all this effort and hard work be better placed in different directions?
2) Live.
ECW Parliamentarian armies. Judge Dredd (Judges/Cal 2k+pts, Ape gang), FoW (MidWar German armour 2k pts, MidWar Afrika Corps 2k pts, LateWar German 4k+pts), Bolt Action (German, US Infantry), OpSquad (Panzer Grenadiers, Falschirmjaeger, Brit Inf), Dux Brit (Saxons), WoW (a small airforce), Fantasy (High Elves, Brets), Dystopian (FSA), Uncharted seas (Iron Dwarves), Sails of glory, X-wing, Dreadball (Humans and Dwarves), Check your six. Star Wars Armada.

Andrew Riley

I am willing to help. I don't mind what I am tasked to do, guide cars, sweep litter, dig latrines. Practical preferred.

Myk

Ref Covid question, I agree with the grey-line on "request not attend"...
We cannot do much else in all fairness, and perhaps we could make it 'polite' to ask others if they are happy we approach them during games? There are those amongst us who are more at risk from old and any 'new' strains, and with free testing ending, well....


Re Hereward...
In principal I would love it to go ahead and think we should (haven't made it to one yet! Must check dates!).

However I too am concerned ref cost if a loss is possible. We must consider:
What costs we have to face?
In the event of us having to cancel (even at short notice) would Cresset still charge?
What loss can we absorb?
Is there an alternative 'no cost' venue possibility?

These are simply thoughts, and provided to permit anticipation of possible questions on Monday.

I am also willing to help, though the depth of involvement must be limited in my case, as my health makes me unreliable, and I would not like to 'let the side down' if I were involved in anything critical to the mission.

Let me check those dates!

Myk.

Tom G

Quote from: Mike Whitaker on February 22, 2022, 11:08:16 amCovid guidelines - see https://www.peterborough-wargames-club.org.uk/club-rules/

We're awaiting a response from the venue as any changes that they may be going to make to their policy, which will of course override anything we may decide. In the absence of anything more tightly binding than that, I propose the following amendments:

3.6.2 - requirement to pre-book. I don't think this is really necessary anymore, though I'm open to counter-arguments. It is useful for those people who arrive early and help set up the room, though. Thoughts?

3.6.3 - reword perhaps? "If you have, or believe you have been in contact with someone who has, COVID, we would request that you do not attend." (self-isolation no longer a legal thing).




3.6.2 Scrap the the requirement to pre-book as it's a potential impetus drag that, if not necessary, we should remove to encourage people to pop in casually.

3.6.3 Personally I would just get rid of it but the re write is absolutely fine.

colinabrett

Quote from: Mike Whitaker on February 22, 2022, 11:08:16 amCovid guidelines - see https://www.peterborough-wargames-club.org.uk/club-rules/

We're awaiting a response from the venue as any changes that they may be going to make to their policy, which will of course override anything we may decide. In the absence of anything more tightly binding than that, I propose the following amendments:

3.6.2 - requirement to pre-book. I don't think this is really necessary anymore, though I'm open to counter-arguments. It is useful for those people who arrive early and help set up the room, though. Thoughts?

3.6.3 - reword perhaps? "If you have, or believe you have been in contact with someone who has, COVID, we would request that you do not attend." (self-isolation no longer a legal thing).




Regarding Covid, I have asked Rebecca Jackson to pop in to the EGM to describe the Centre's changes going forward.

Colin

Martin S-C

Thanks Colin, that will help.

My view is that Boris Johnson's government are not all-knowing and we should still err on the side of caution - pre-booking/advising plus masks. Some of us are old farts (and/or live with old farts) and very much at risk. Omicron might only give a 30-year old sniffles but could still kill a 98 year old (the person I am carer for).
Cheers
Martin

Ne Plus Ultra - My 18thC Imagi-Nations Campaign, 1/72nd Plastics, Old School Rules

Interests: ECW, WSS, WAS, SYW, 18th C imagi-nations, Victorian Wars, Post-WWI what ifs, WWII (Command Decision)... most other periods involving gunpowder!

Andy Mellor

It seems to me that the covid rule change to "please don't attend if symptomatic or been in contact with someone who is sympathetic" contradicts holding an event with an open invite to the whole of the UK?

Tom G

It would be interesting to see what the attendance is like a Hammerhead on the 5th of March to answer the question of numbers if we are worried about the financial risk. However, I know we need an answer ASAP and can't wait until then. Hammerhead have obviously just gone for it and personally it seems to me that that in general people are keen to get out and about again.

If would help if the show was to go ahead.

Carl Fisher

Quote from: Tom G on February 23, 2022, 09:35:50 pmIt would be interesting to see what the attendance is like a Hammerhead on the 5th of March to answer the question of numbers if we are worried about the financial risk. However, I know we need an answer ASAP and can't wait until then. Hammerhead have obviously just gone for it and personally it seems to me that that in general people are keen to get out and about again.

If would help if the show was to go ahead.
But remember Hammerhead has a commercial sponsor, whereas we cover the costs of Hereward ourselves as a club.
Games Played (Armies): WAB + WaC (IER Roman, Early Saxons and variants, Normans), WFB (Empire), 40K (Spacemarines), Uncharted Seas (Empire, Shroud Mages), WAB English Civil War (English!), Operation Squad (British) SAGA (Normans, Jomsvikings), Mordheim, Wings of War/Glory WWI, Dreadball, Chain of Command (British), Frostgrave, Sails of Glory and many others!!

Tom G

Quote from: Carl Fisher on February 23, 2022, 10:18:46 pm
Quote from: Tom G on February 23, 2022, 09:35:50 pmIt would be interesting to see what the attendance is like a Hammerhead on the 5th of March to answer the question of numbers if we are worried about the financial risk. However, I know we need an answer ASAP and can't wait until then. Hammerhead have obviously just gone for it and personally it seems to me that that in general people are keen to get out and about again.

If would help if the show was to go ahead.
But remember Hammerhead has a commercial sponsor, whereas we cover the costs of Hereward ourselves as a club.

True, they could afford to take more risk, but I'm guessing the bulk of the financial risk comes from the uncertainty around the numbers attending or not due to rona.

Grahame

A key point will be how much disposable income gamers will have come September. The rise in living costs, fuel and energy may not leave much for toys in the near future. Also linked to that is how close Hereward will be to other shows e.g. Partisan 2? This could see a real drop in footfall no matter what that covid is doing.
Grahame