Peterborough Wargames Club

Club Business => Announcements => Topic started by: Mike Whitaker on February 21, 2022, 07:32:44 pm

Title: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Mike Whitaker on February 21, 2022, 07:32:44 pm
There will be an Emergency General meeting of Peterborough Wargames Club at 8:10pm next Monday 28th Feb.

Draft agenda:

1) to discuss and decide on the plans for and future of Hereward Wargames Show for 2022 and beyond
2) to revise the club's COVID guidelines in light of the latest government advice.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Mike Whitaker on February 22, 2022, 10:54:58 am
Hereward:

The questions we're looking to address, in the light of the discussion at the AGM:

1) should we continue with the show at all going forward?

2) if so, should this year's be live or online?

We do need to make a decision on 2 ASAP as the Cresset are holding a space for us which they would like confirmation on.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Mike Whitaker on February 22, 2022, 11:01:46 am
My personal opinions

on 1):

IF we have enough people willing to assist in the running of the show, both beforehand and on the day, then yes, I would very much like us to continue: we have a good reputation among traders and punters, and it's always been an enjoyable show in the past. We have a number of traders who believe in the show enough to leave their money with us during the pandemic in the belief it was a worthwhile investment in a show that would return. I am certainly willing to put the work in if enough others are - and indeed, the more that are willing (new members included!) the less work it is for everyone.

I am aware we have run close to the margins in the past, but after the 2019 show we did work out where the shortfalls are and produced a better budget.

on 2):

I propose live - we are seeing a return to face-to-face shows, and if things haven't reverted to lockdown in the next six months we should be in a better position than we are now.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Mike Whitaker on February 22, 2022, 11:08:16 am
Covid guidelines - see https://www.peterborough-wargames-club.org.uk/club-rules/

We're awaiting a response from the venue as any changes that they may be going to make to their policy, which will of course override anything we may decide. In the absence of anything more tightly binding than that, I propose the following amendments:

3.6.2 - requirement to pre-book. I don't think this is really necessary anymore, though I'm open to counter-arguments. It is useful for those people who arrive early and help set up the room, though. Thoughts?

3.6.3 - reword perhaps? "If you have, or believe you have been in contact with someone who has, COVID, we would request that you do not attend." (self-isolation no longer a legal thing).


Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Andy Miller on February 22, 2022, 06:08:51 pm
My two pence worth:
1) Yes it is a good show and well respected. The bulk of my feelings are positive, but with two reservations, both  touched on by Mike. First, it does lay us open to some financial risk. The second is that it usually falls to a few people to organise it, the preplanning and booking is not insignificant. On the day more people do help out, but in doing so and putting on games it often means that club members are busy and not getting the benefit of all the hard work. Put simply could all this effort and hard work be better placed in different directions?
2) Live.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Andrew Riley on February 22, 2022, 07:01:31 pm
I am willing to help. I don't mind what I am tasked to do, guide cars, sweep litter, dig latrines. Practical preferred.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Myk on February 23, 2022, 09:50:26 am
Ref Covid question, I agree with the grey-line on "request not attend"...
We cannot do much else in all fairness, and perhaps we could make it 'polite' to ask others if they are happy we approach them during games? There are those amongst us who are more at risk from old and any 'new' strains, and with free testing ending, well....


Re Hereward...
In principal I would love it to go ahead and think we should (haven't made it to one yet! Must check dates!).

However I too am concerned ref cost if a loss is possible. We must consider:
What costs we have to face?
In the event of us having to cancel (even at short notice) would Cresset still charge?
What loss can we absorb?
Is there an alternative 'no cost' venue possibility?

These are simply thoughts, and provided to permit anticipation of possible questions on Monday.

I am also willing to help, though the depth of involvement must be limited in my case, as my health makes me unreliable, and I would not like to 'let the side down' if I were involved in anything critical to the mission.

Let me check those dates!

Myk.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Tom G on February 23, 2022, 01:38:22 pm
Quote from: Mike Whitaker on February 22, 2022, 11:08:16 amCovid guidelines - see https://www.peterborough-wargames-club.org.uk/club-rules/

We're awaiting a response from the venue as any changes that they may be going to make to their policy, which will of course override anything we may decide. In the absence of anything more tightly binding than that, I propose the following amendments:

3.6.2 - requirement to pre-book. I don't think this is really necessary anymore, though I'm open to counter-arguments. It is useful for those people who arrive early and help set up the room, though. Thoughts?

3.6.3 - reword perhaps? "If you have, or believe you have been in contact with someone who has, COVID, we would request that you do not attend." (self-isolation no longer a legal thing).




3.6.2 Scrap the the requirement to pre-book as it's a potential impetus drag that, if not necessary, we should remove to encourage people to pop in casually.

3.6.3 Personally I would just get rid of it but the re write is absolutely fine.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: colinabrett on February 23, 2022, 04:34:00 pm
Quote from: Mike Whitaker on February 22, 2022, 11:08:16 amCovid guidelines - see https://www.peterborough-wargames-club.org.uk/club-rules/

We're awaiting a response from the venue as any changes that they may be going to make to their policy, which will of course override anything we may decide. In the absence of anything more tightly binding than that, I propose the following amendments:

3.6.2 - requirement to pre-book. I don't think this is really necessary anymore, though I'm open to counter-arguments. It is useful for those people who arrive early and help set up the room, though. Thoughts?

3.6.3 - reword perhaps? "If you have, or believe you have been in contact with someone who has, COVID, we would request that you do not attend." (self-isolation no longer a legal thing).




Regarding Covid, I have asked Rebecca Jackson to pop in to the EGM to describe the Centre's changes going forward.

Colin
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Martin S-C on February 23, 2022, 06:50:42 pm
Thanks Colin, that will help.

My view is that Boris Johnson's government are not all-knowing and we should still err on the side of caution - pre-booking/advising plus masks. Some of us are old farts (and/or live with old farts) and very much at risk. Omicron might only give a 30-year old sniffles but could still kill a 98 year old (the person I am carer for).
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Andy Mellor on February 23, 2022, 09:25:10 pm
It seems to me that the covid rule change to "please don't attend if symptomatic or been in contact with someone who is sympathetic" contradicts holding an event with an open invite to the whole of the UK?
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Tom G on February 23, 2022, 09:35:50 pm
It would be interesting to see what the attendance is like a Hammerhead on the 5th of March to answer the question of numbers if we are worried about the financial risk. However, I know we need an answer ASAP and can't wait until then. Hammerhead have obviously just gone for it and personally it seems to me that that in general people are keen to get out and about again.

If would help if the show was to go ahead.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Carl Fisher on February 23, 2022, 10:18:46 pm
Quote from: Tom G on February 23, 2022, 09:35:50 pmIt would be interesting to see what the attendance is like a Hammerhead on the 5th of March to answer the question of numbers if we are worried about the financial risk. However, I know we need an answer ASAP and can't wait until then. Hammerhead have obviously just gone for it and personally it seems to me that that in general people are keen to get out and about again.

If would help if the show was to go ahead.
But remember Hammerhead has a commercial sponsor, whereas we cover the costs of Hereward ourselves as a club.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Tom G on February 23, 2022, 11:02:18 pm
Quote from: Carl Fisher on February 23, 2022, 10:18:46 pm
Quote from: Tom G on February 23, 2022, 09:35:50 pmIt would be interesting to see what the attendance is like a Hammerhead on the 5th of March to answer the question of numbers if we are worried about the financial risk. However, I know we need an answer ASAP and can't wait until then. Hammerhead have obviously just gone for it and personally it seems to me that that in general people are keen to get out and about again.

If would help if the show was to go ahead.
But remember Hammerhead has a commercial sponsor, whereas we cover the costs of Hereward ourselves as a club.

True, they could afford to take more risk, but I'm guessing the bulk of the financial risk comes from the uncertainty around the numbers attending or not due to rona.
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Grahame on February 26, 2022, 05:01:48 pm
A key point will be how much disposable income gamers will have come September. The rise in living costs, fuel and energy may not leave much for toys in the near future. Also linked to that is how close Hereward will be to other shows e.g. Partisan 2? This could see a real drop in footfall no matter what that covid is doing.
Grahame
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: colinabrett on February 27, 2022, 12:54:53 pm
I have reservations about my own contribution to the AGM/EGM discussions. Yes, I know I handle the paperwork but I spend so much time recording (scribbling) everyone else's points that I have little opportunity to make my own. With this in mind, I'd like to add my thoughts here (as Mike has in the Forum thread).

Regarding a live show in 2022. Hereward is a great show, with a great reputation. Myself and Tom are willing to pitch in and help run a physical event if that's how the club votes. My own personal position is that I think it's too soon to commit to running a live show this year. The minutes from the 2022 AGM read:

"MW first reported that we have the technology to mount another Virtual Hereward Show. A slot has been booked at the Cresset but no charge has been levied so far. Given that Salute have postponed until 2023, MW suggested waiting until April to decide."

If we wait until April to decide, we may lose the Cresset as a venue (as they seem to want an answer asap). Even if we tell the Cresset on Tuesday 1st March that we want to go ahead, that only leaves us six months to arrange everything ready for the start of September. According to my notes, we started planning for Hereward 2019 in January. This means we've already lost two months of preparation time.

Nailing my colours to the mast here, I would say that a live Hereward show this year is too big a project in too short a time. It risks spoiling Hereward's (and the club's) reputation if we go off 'half-cocked'. Sorry.

There is an alternative. The 2022 AGM minutes also point out:

"RT expressed some doubts. The Show does not make money for the Club, so do we even want to do it? There seems to be a lack of membership effort in terms of manpower and enthusiasm. AMi agreed with these sentiments. RT further suggested a smaller Games Day/Open Day at the George Alcock Centre. AMac said he was not against a show but suggested 2 or 3 smaller events over the course of the year as an alternative."

(My italics for emphasis.)

This, I think, is our way forward for 2022. We could run a Games/Open Day at the start of the school summer holidays and then a second such event on the 'traditional' Hereward date at the end of summer. The emphasis on both these days would be to attract new members and advertise that Hereward will be back 'bigger and better than ever' in 2023. (Or words to that effect.)

I understand that all these points will be put to a vote. As Secretary, I will support the outcome of that vote and will give my best efforts into helping to arrange whatever course is taken. If the club decides to run the show, then essentially 'Go Live or Go Home'. Whatever we do, it can't be a half-hearted effort and we'll need all members' support to make it work.

A show - whether live or virtual or Open Days to attract members - is something we can control and plan for. What we can't do is plan for how Covid, or the Government and public, will change over the next six months. It's not a question of 'if' Omicron will mutate but 'when' and we don't know if that change will be more or less harmful.

I would dearly like to relax our approach to one of 'manners and common-sense' but I'm not sure that's enough. We're all adults and (I hope) sensible and respectful of other members' circumstances. From a personal point of view, my wife works in the care industry, with vulnerable people, and I can't risk contracting Covid over a game-table, passing it on to her and then to her clients. I side with Martin S-C's comment on the Forum that "Omicron might only give a 30-year old sniffles but could still kill a 98 year old." We still need to maintain pre-booking and mask-wearing in public areas of the Centre and if the gamers around your table express such a preference. I can do that, though I know it's not practical (or palatable?) to some members.

The above is all a bit 'ranty', so I apologise if I've sent you to sleep. Please let me know if there are points you seriously disagree with.

Colin
Title: Re: NOTICE OF CLUB EGM MONDAY 28TH FEBRUARY 2022 8:10PM
Post by: Reuben Turner on February 28, 2022, 08:41:53 am
Quote from: colinabrett on February 27, 2022, 12:54:53 pm"RT expressed some doubts. The Show does not make money for the Club, so do we even want to do it? There seems to be a lack of membership effort in terms of manpower and enthusiasm. AMi agreed with these sentiments. RT further suggested a smaller Games Day/Open Day at the George Alcock Centre. AMac said he was not against a show but suggested 2 or 3 smaller events over the course of the year as an alternative."

And I stand by that comment now. I think we would be better off holding some "open days" at the GA (assuming it is avilable) and then planning for a full show in 2023.