Peterborough Wargames Club

Club Business => Announcements => Topic started by: Mike Whitaker on November 25, 2019, 01:22:55 pm

Title: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Mike Whitaker on November 25, 2019, 01:22:55 pm
Notice is hereby given that the 2020 Annual General Meeting will be held at the St John Ambulance hall on Monday January 6th at 8pm. THERE WILL BE NO GAMING ON THIS EVENING, and as is customary there will be no subs charged. We would encourage you to attend as this is your opportunity to affect how the club is run.

All submissions for Agenda items should be made to Mike Whitaker by 2pm on January 6th.

Nominations are now open for all positions on the committee.

If you wish to be nominated for any position (subject to meeting the required criteria as stated in the Club Rules), or you have any items you wish to add to the agenda please post below or email any of the committee.

DRAFT AGENDA

    Apologies
    Approval of 2019 AGM minutes
    Chairman's Report
    Treasurer's Report
    Election of Officers
    Hereward Wargames Show
        Appointment of show steering committee
    Campaigns and Internal All Day Events
    External Events
    Possible New Club Venue
    Monday Game Bookings
    AOB

Members, defined as per rule 3.1 of the club rules, are eligible to vote:
QuoteMembership of the club is gained by attending 8 or more meetings in a running year and maintained by attending 1 meeting in each subsequent running year or at the discretion of the committee.

In order to stand for a committee position, as per rule 5.3, a member must:
Quote...have attended at least one half of the meetings held during the past 12 months to be eligible for elections or re-election.

If you are willing to stand, please let the committee know, ideally with a proposer and seconder. Historically, we're quite happy to wait until the AGM for this :D
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: colinabrett on December 11, 2019, 11:10:30 am
All,

I'd like to add an agenda item, if I may?

When arranging games for the next fortnight, can we include an estimate of the number and types of boards required, please? That will make early set-up a little easier.

Thanks,
Colin
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Mike Whitaker on December 30, 2019, 06:35:55 pm
I have updated the agenda.

Any further agenda interns and/or nominations for committee posts welcome.
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Andy Mellor on January 05, 2020, 08:37:39 pm
My apologies but I will not be able to make it tomorrow
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Mike Whitaker on January 06, 2020, 10:12:13 am
Previous AGM minutes are here in the event anyone would like to get a head start on reading them
http://www.peterborough-wargames-club.org.uk/forums/index.php?topic=1761.0
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Chris Davies on January 06, 2020, 02:33:04 pm
My apologies also - too chilly out!
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: tony on January 06, 2020, 06:48:31 pm
Won't be there tonight still on my home from work
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Mike Whitaker on January 06, 2020, 10:48:43 pm
AGM update
Your (not so) new committee for 2020 are:
Mike Whitaker - chairman
Ashley Phillips - treasurer
Colin Brett - secretary
Pippa Peile - member's rep
Daniel Phillips - member's rep

Co-opted onto show committee so far: Reuben Turner

Watch this space or the forum for important announcements.
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: colinabrett on January 12, 2020, 11:03:45 am
Hello All,

Please find attached the first drafts of the minutes of the AGM on 6th January. They are docx and PDF formats but if another format is required, please let me know.

These are just drafts and there are a few things I know I have missed, namely:

Who proposed and seconded the Chairman's Report?
Who seconded the appointment of Dan Phillips (DP) as a Member Rep?
Dates for ChillCon, Salute etc in the External Events section.

If there are any errors or omissions, again, please let me know. I'll make all amendments to a second draft and publish them to this forum as soon as I can.

Regards,
Colin
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Mike Whitaker on January 05, 2022, 09:42:23 pm
I think we can reasonably resign ourselves to the fact that no-one's going to remember details of proposers and seconders (or care about dates of shows that got cancelled) after two years, and present these as a fascinating historical document which hindsight makes... interesting... and also the best minutes we're going to get :D (no blame attached to Colin, needless to say).
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: tony on January 10, 2022, 05:36:42 pm
Unfortunately work commitments means I won't be back in time to attend tonight
Title: Re: NOTICE OF CLUB AGM - MONDAY 6TH JANUARY 2020
Post by: Mike Whitaker on January 10, 2022, 05:43:33 pm
Quote from: tony on January 10, 2022, 05:36:42 pmUnfortunately work commitments means I won't be back in time to attend tonight

Do you want to appoint a proxy?