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NOTICE OF ANNUAL GENERAL MEETING MONDAY JANUARY 9TH 2017

Started by Mike Whitaker, October 17, 2016, 08:31:42 am

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Mike Whitaker

Notice is hereby given that the 2017 Annual General Meeting will be held at the St John Ambulance hall on Monday January 9th at 8pm. THERE WILL BE NO GAMING ON THIS EVENING, and as is customary there will be no subs charged. We would encourage you to attend as this is your opportunity to affect how the club is run.

All submissions for Agenda items should be made to Mike Whitaker by 2pm on January 9th.

Nominations are now open for all positions on the committee. Please be aware that Carl has decided to reduce his involvement as club treasurer, and as such the committee is looking for someone willing to work alongside him to learn the role this coming year. The committee may also consider nominating an additional committee member if they wish.

If you wish to be nominated for any position (subject to meeting the required criteria as stated in the Club Rules), or you have any items you wish to add to the agenda please post below or email any of the committee.

DRAFT AGENDA

   Apologies
   Approval of 2016 AGM minutes (attachment to follow)
   Change to club rules (as a result of our leaving the GCN - attachment to follow)
   Chairman's Report
   Treasurer's Report
   Election of Officers
   Hereward Wargames Show
   Campaigns and Internal All Day Events
   External Events
   AOB
Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada<br />28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Mike Whitaker

December 10, 2016, 11:16:09 pm #1 Last Edit: January 06, 2017, 04:31:28 pm by Mike Whitaker
Proposed amendments to the club rules, which can be found in their current form here.

Amend the first sentence of clause 6.6 to read:
"Decisions involving expenditure in excess of £250 will be made by majority vote of club members present at a normal meeting: such expenditures must be itemised in the annual Treasurer's report."

The committee feel that further accountability for large purchases wouldn't hurt.

Add clause 6.7:
"The club's financial assets may be used to support the running of the annual show, subject to a vote in favour each year at the AGM."

This allows the committee, with the approval of the membership, to cover such things as the venue deposit and other advance costs for the show from club funds, and formalises existing practice.

Amend the final two sentences of clause 7.1 to read:
"The committee must also schedule an EGM to take place within 28 days of receipt of a written request from the majority of members. Details of an EGM must be published by the Chairman not less than 1 week in advance of the meeting."

It was pointed out to us by another club (using our rules as a template for theirs) that there was no requirement for timeliness if the committee is asked to call an EGM by the members. The above is in line with the general recommendations of company law.

Amend clause 7.4 to read:
"The first non-Bank Holiday meeting in January will be an Annual General Meeting."

For strict correctness, since the first Mondays in 2017 and 2018 will be Bank Holidays, for which the club may be open.

Delete clause 8.5.5 and its subsidiary clauses in their entirety, and renumber clause 8.5.6 to 8.5.5.

We are no longer members of the GCN
Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada<br />28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Reuben Turner

The Minutes of the 2016 AGM are attached to this post.

Andy Miller

Please accept my apologies for not making the meeting, duty calls.
Andy
Judge Dredd (Judges/Cal 2k+pts, Ape gang), FoW (MidWar German armour 2k pts, MidWar Afrika Corps 2k pts, LateWar German 4k+pts), Bolt Action (German, US Infantry), OpSquad (Panzer Grenadiers, Falschirmjaeger, Brit Inf), Dux Brit (Saxons), WoW (a small airforce), Fantasy (High Elves, Brets), Dystopian (FSA), Uncharted seas (Iron Dwarves), Sails of glory, X-wing, Dreadball (Humans and Dwarves), Check your six. Star Wars Armada. ECW Parliamentarian army.

Mike Whitaker

Agenda attached below.

The current rules can be found at http://www.peterborough-wargames-club.org.uk/club-rules/
I will bring printed copies to the AGM with the proposed changes highlighted.

Blog: http://troubleatthemill.blogspot.com/
Games (currently) Played: IABSM, Dux Britanniarum, Sails of Glory, Gaslands, What A Tanker!, SW: Armada<br />28mm: Parthians, Early Imperial Roman, British Tribes, Saxons, Norman/Christian Spanish, English Civil War Royalists; WW2 Wehrmacht, Red Devils, Home Guard; Judge Dredd Judges, Dreadball Void Sirens. GoT Night's Watch
15mm: WW2 US, British/Canadian and Heer infantry companies + support
54mm: HYW French and British
1/1000: Sails of Glory (lots)
WIP: 28mm WW2 British Commandos; 28mm War of the Roses, Peninsular British/French/Spanish; 28mm Coalition Wars SF; 15mm Fallschirmjaeger and US Paras, lots of 15mm WW2 vehicles. 1/2400 WW2 Naval

This sig is a GW- and Flames of War-free (except for the figures I own!) zone.

Andy Mellor

Please accept my apologies but I will be unable to attend tonight.